Effective Date: 5 July 2018
1.1 Your Privacy
1.2 Information We Collect
- We may collect and process your personal information in the course of our dealings with you, in particular:
- when you interact with us. This may happen when you contact us and/or request information from us, you donate to us, you volunteer with us or when you attend an event.
- when you interact with third parties. This may happen when you donate through a third-party website, such as a donor’s website (e.g Local Giving) or social media or messaging service website (e.g Facebook, WhatsApp or Twitter), and give your permission for your information to be shared with us. This may also happen when you interact with an organisation working on our behalf.
- when you visit our website. We may gather information, such as which pages you visit or how long you spend reading a page in order to improve your online experience.
- The personal information that we collect and process may typically include your name (including name prefix or title), contact information (such as your email address, phone number, postal address), social mdea name, your contact preferences, bank details, taxpayer status (to understand if we can claim Gift Aid), the date or year of year birth/gender (where this is appropriate, such as when you register for a running event) and other personal information which you may provide or which may be otherwise provided to us. A description of the information that we collect and process when you use our website and in other situations described below:
1.3 Use of Information
- We use your personal information for the following business interests:
- entering into, or performing, a contract with you;
- complying with a legal duty;
- maintaining our records;
- marketing or promoting the HERA cause; or
- for our own (or a third party’)s legitimate interest.
- The legal basis for processing your personal information includes one or more of the following:
- processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract for the performance of services;
- processing is necessary for compliance with a legal obligation to which HERA as the controller of the personal information is subject;
- processing is necessary in order to protect the vital interests of the data subject or of another natural person;
- processing is necessary for the purposes of the legitimate interests pursued by HERA as the controller or by a third party;
- the data subject has given consent to the processing of his or her personal information for one or more specified purposes.
1.4 How We Protect Your Personal Information
We maintain administrative, technical and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration or destruction of the personal information we collect and process. However, we cannot ensure or warrant the security of any personal information during their transmission to our website or to us.
We cannot be responsible for the privacy policies and practices of other websites even if you access them using links from our website and recommend that you check the policy of each site you visit.
Sometimes we may transfer information submitted by you to another location where we operate or we may need to use a service provider or partner outside the European Economic Area (EEA) – which may include a country that does not have the same level of data protection as the UK. Where we transfer your information outside of the EEA we will ensure safeguards are in place to ensure it remains secure and adequately protected.
We may disclose personal information if required to do so by law or if we believe that such action is necessary to protect and defend the rights, property or personal safety of HERA, our websites or our visitors and for other lawful purposes.
1.5 Retention policy
1.6 Your Rights In Respect Of Your Personal Information
You have the legal rights listed below:
- access to a copy of your personal information;
- objection to processing of your personal information, including objection to processing of your personal information on the grounds that processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party and objection to processing of your personal information for direct marketing (in cases where such personal information are processed for direct marketing purposes);
- objection to automated decision-making and profiling;
- restriction of processing of your personal information;
- your personal information portability;
- rectification of your personal information;
- erasure of your personal information; and
- withdrawal of the consent to the processing of your personal information (if the processing is based on this consent).
In some cases, these rights are subject to conditions and limitations. These rights are in more detail described in the General Data Protection Regulation (Regulation (EU) 2016/679 on the Protection of Natural Persons with Regard to the Processing of Personal Data and on the Free Movement of Such Data, and repealing Directive 95/46/EC (General Data Protection Regulation)) and other applicable laws.
If you wish to exercise any of the rights listed above please write to us at firstname.lastname@example.org. We will consider each such request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/or complying with such a request unless the request is deemed to be manifestly unfounded or excessive. If you are unhappy with our response to such a request, please refer to section 4 below.
1.7 Children and vulnerable women’s personal information
HERA is committed to processing vulnerable women’s data legally and ensuring that children and vulnerable women’s rights regarding the use of their date are upheld. Please see ask for our separate policy entitled “Child Protection and Vulnerable Adults Policy”.
- How to Contact Us
writing to us at:
Her Equality Rights and Autonomy Limited
79 Clarendon Court,
33 Maida Vale
London W9 1AJ, United Kingdom
4.1 Disputes Generally
4.2 Dispute Resolution
You may also report privacy complaints to a local data protection authority. For reference, we set out below the identity of the national data protection authorities in each European country in which we operate:
France: Commission Nationale de l’Informatique et des Libertés (CNIL), www.cnil.fr/en/home
UK: the Information Commissioner’s Office, www.ico.org.uk
HERA conducts periodic self-assessments to verify that the attestations and assertions it makes about its privacy practices are true and that such privacy practices have been implemented as presented. HERA will take steps to remedy any problems arising out of failure to comply with the privacy practices.
6.1 How to Remove Them
6.2 Purpose of Our Cookies
- allow your computer and our website to speak to each other in a more efficient manner
- allow you to navigate the website
- store normal application specific data as you move from page to page
- authenticate you as the correct user
- overcome any technical difficulties which may threaten the availability of this Web site
6.3 Information Stored on the Cookie
The cookie will only contain information that your computer is set to provide to the website server and you can choose to reject all cookies, although this may affect the functionality of our website for technical reasons.
We may use “Session” and/or “Permanent” cookies. Session cookies are stored on your computer only during your browsing session. These cookies will automatically delete at the end of the session when your browser closes or you log out of the website. The information contained in these cookies will generally not identify you as the user, but will allow you to navigate the website without having to log-in repeatedly. These cookies are not written to your hard drive. The Permanent cookies we use identify your browser with a unique, random number and in themselves do not reveal any personal information about you. These cookies are stored on your hard drive and help us identify you as a returning visitor to our site. This gives us more accurate information to study traffic patterns so we can improve the website and the services that we provide through the website.
6.4 How to Control Cookies
Chair of the Board, HERA UK
Secretary of the Board of Trustees, HERA UK
Companies House Reg. 05401337 UK Registered Charity No: 1115628 HERA France: Association régie par la loi du 1er juillet 1901 – SIRET: 80344762200017